Syncing Your Google Calendar

Connect your Google Calendar for automatic two-way sync and seamless scheduling.

Last updated this week

Sync your Google Calendar with Sentuent to automatically share your availability and prevent double-booking. All your tutoring sessions will appear in both calendars.

Why Sync Your Calendar?

Benefits of calendar sync:

  • Automatic availability - Sentuent knows when you're busy
  • One source of truth - All events in one place
  • Prevent conflicts - Never accidentally double-book
  • Easy scheduling - The AI can see your real availability
  • Mobile access - Check your schedule on any device

How to Connect Google Calendar

1

Open Calendar Settings

Navigate to Settings > Calendar Integration from your dashboard.

2

Click Connect Google Calendar

You'll be redirected to Google's authorization page.

3

Grant Permissions

Allow Sentuent to:

  • View your calendar events
  • Create new events (for tutoring sessions)
  • Update existing events (for rescheduling)
4

Choose Sync Options

Select which calendar events to sync and how to display them.

5

Confirm Connection

You'll see a success message and your events will begin syncing immediately.

Sync Settings

Two-Way Sync

When enabled (recommended):

  • Sentuent → Google: Tutoring sessions appear in Google Calendar
  • Google → Sentuent: Your Google events block availability automatically

Example: You have a dentist appointment at 2 PM in Google Calendar. With two-way sync enabled, Sentuent knows you're unavailable then and won't suggest that time for tutoring sessions.

One-Way Sync

If you prefer, you can sync only from Sentuent to Google:

  • Tutoring sessions appear in Google Calendar
  • Your other Google events remain private
  • You manually block time in Sentuent for conflicts

Calendar Selection

Choose which Google Calendar to use:

  • Primary Calendar (default) - Your main calendar
  • Custom Calendar - Create a "Sentuent" calendar to keep things separate

Pro tip: Create a dedicated "Tutoring" calendar in Google Calendar for easier organization. You can color-code it differently from your personal events.

What Gets Synced?

From Sentuent to Google:

  • Scheduled tutoring sessions
  • Session title (e.g., "Math Tutoring with John")
  • Video meeting link
  • Student/tutor name

From Google to Sentuent:

  • Event times (to block availability)
  • Event titles (optional - can hide for privacy)
  • All-day events

Privacy & Control

You control what information is shared:

Privacy options:

  • Show event titles or just mark as "busy"
  • Exclude specific calendars from sync
  • Disconnect anytime without losing data

What's NOT synced:

  • Event descriptions or notes
  • Attendee lists (except the tutoring participants)
  • Private events marked "Private" in Google Calendar

Troubleshooting Sync Issues

Events Not Appearing

If events aren't syncing:

  1. Check connection status - Settings > Calendar Integration
  2. Verify permissions - Make sure you granted all required permissions
  3. Force refresh - Click "Sync Now" in settings
  4. Reconnect - Disconnect and reconnect your account

Sync delay: Changes can take up to 5 minutes to appear. This is normal and ensures accuracy.

Duplicate Events

Seeing duplicate events?

  • Turn off manual entries - Don't manually add Sentuent sessions to Google Calendar
  • Check calendar selection - Make sure you didn't select multiple calendars
  • Clear and resync - Settings > Advanced > Clear Sync Cache

Wrong Timezone

Events appearing at wrong times?

  1. Check your timezone in Sentuent (Settings > Profile)
  2. Check your Google Calendar timezone
  3. Make sure both match your actual location

Managing Synced Events

Editing Sessions

Edit in Sentuent:

  • Changes automatically update in Google Calendar
  • Both parties receive notifications

Edit in Google Calendar:

  • Changes sync back to Sentuent
  • If you reschedule, the other party must approve

Important: If you delete a tutoring session from Google Calendar, it will be marked as cancelled in Sentuent. Always use Sentuent to cancel properly so the other party is notified.

Disconnecting Your Calendar

To disconnect Google Calendar:

  1. Settings > Calendar Integration
  2. Click "Disconnect Google Calendar"
  3. Confirm the action

What happens:

  • Existing synced events remain in both calendars
  • New sessions won't sync to Google
  • You can reconnect anytime

Alternative Calendar Apps

Currently, Sentuent supports Google Calendar only. Support for other calendar apps is coming soon:

  • Outlook Calendar - Coming Q1 2026
  • Apple Calendar - Coming Q2 2026
  • iCal feed - Export-only available now

Best Practices

Update both calendars: Keep both Sentuent and Google Calendar current for best results.

Review sync weekly: Check that everything is syncing correctly, especially after making changes.

Use recurring events wisely: Recurring events in Google Calendar will block those times permanently in Sentuent.

Need Help?

If you're having trouble with calendar sync:

  • Email support@sentuent.com
  • Include screenshots of your sync settings
  • Mention which calendar app version you're using