Optimizing AI Performance

Tips and techniques to get better results from Sentuent's AI scheduling assistant.

Last updated this week

Get the most out of Sentuent's AI by following these optimization tips and best practices.

Setting Up for Success

Complete Your Profile

The more AI knows, the better it performs:

1

Set Scheduling Preferences

Settings > Scheduling Preferences

  • Preferred days/times
  • Default session length
  • Minimum notice period
2

Sync Google Calendar

Settings > Calendar Integration

  • Shows all your commitments
  • Prevents impossible suggestions
3

Update Availability Regularly

Keep your Sentuent calendar current

  • Block time when busy
  • Add available slots
4

Enable AI Features

Settings > AI Features > All toggles ON

  • Natural language booking
  • Smart suggestions
  • Proactive notifications

Provide Context in Messages

Better input = better output:

❌ Vague: "When can we meet?"

✅ Specific: "When are you available this week for a 60-minute calculus review session?"

Include:

  • Timeframe (this week, next Tuesday, etc.)
  • Session purpose (review, new material, exam prep)
  • Any constraints (must be after 4pm, before Friday, etc.)

Communication Best Practices

Use Natural Language

AI understands conversational requests:

✅ Good examples:

  • "Can we do Tuesday at 3pm?"
  • "I need to reschedule our Thursday session to Friday"
  • "When are you free this week in the afternoons?"
  • "Let's schedule 3 sessions before my exam on Dec 20"

❌ Unnecessary complexity:

  • "Request: session booking, date: 12/12/2024, time: 15:00"
  • You don't need formal language!

Be Specific About Preferences

Tell AI what you want:

Instead of: "When are you available?"

Try: "When are you available in the mornings? I prefer 9-11am if possible"

Result: AI filters suggestions to morning times

Confirm Ambiguous Requests

When AI asks for clarification, respond clearly:

AI: "Did you mean this Tuesday (Dec 12) or next Tuesday (Dec 19)?"

Good response: "This Tuesday, Dec 12"

Vague response: "Tuesday" (still ambiguous)

Calendar Optimization

Sync Google Calendar

Biggest performance boost:

Benefits:

  • AI sees all your commitments
  • No suggestions during busy times
  • Better spacing recommendations
  • Fewer conflicts

Setup: Settings > Calendar Integration > Connect Google

Keep Calendars Updated

Update when:

  • You add new commitments
  • Your availability changes
  • Your routine shifts
  • Holidays or breaks approach

Weekly review: Spend 2 minutes every Sunday reviewing next week's availability.

Block Recurring Commitments

Prevent AI from suggesting impossible times:

If you have:

  • Class Mon/Wed 2-4pm
  • Work Tue/Thu 9-5pm
  • Standing meeting Fridays 1-2pm

Block all these in your calendar

Result: AI never suggests these times

Pattern Building

Establish Consistent Schedule

AI performs best with patterns:

Inconsistent: Sessions at random times

  • Mon 2pm, Wed 5pm, Sat 10am, Tue 7pm

Consistent: Sessions at regular times

  • Every Tue/Thu at 4pm

Result: AI learns pattern, better suggestions

Even if you can't be perfectly consistent:

  • Prefer certain days → AI learns
  • Prefer certain times → AI adapts
  • Patterns emerge over time

Provide Feedback

Tell AI when suggestions are good/bad:

After good suggestion: "That time worked perfectly, suggest similar times in the future"

After bad suggestion: "Too early for me, I prefer afternoon sessions"

AI learns and adapts

Advanced Optimization

Set Scheduling Preferences

Fine-tune AI behavior:

Settings > Scheduling Preferences

Options:

  • Preferred times: Morning, afternoon, evening
  • Preferred days: Specific days of week
  • Default length: 30min, 60min, 90min
  • Spacing: Min/max days between sessions
  • Advance notice: How far ahead to book

Example preferences:

  • Prefer: Tuesday and Thursday
  • Time: 4-6pm
  • Length: 60 minutes
  • Spacing: 3-4 days between sessions
  • Notice: At least 2 days advance

Result: AI suggests Tuesday/Thursday 4-6pm, spaced 3-4 days apart, never with <2 days notice

Use Tags and Notes

Add context to sessions:

When booking: "This session is for chapter 5 review"

AI learns:

  • Session purposes
  • Topics that need more time
  • What works well

Future benefit: "Need another review session like we did for chapter 5" AI knows what you mean

Enable Proactive Suggestions

Let AI reach out to you:

Settings > Notifications > AI Suggestions > ON

AI will notify:

  • "Time to book your next session (3 days since last)"
  • "Exam in 2 weeks - schedule prep sessions?"
  • "Your tutor has new availability on your preferred days"

Not too often: AI limits proactive suggestions to 1-2 per week max to avoid annoyance.

Troubleshooting Poor Performance

AI Suggests Wrong Times

Possible causes & fixes:

Cause: Outdated calendar Fix: Update your availability and sync Google Calendar

Cause: No scheduling preferences set Fix: Settings > Scheduling Preferences > Set preferences

Cause: Conflicting preferences Fix: Review and simplify preferences

Cause: First few sessions (learning period) Fix: Give AI 3-4 sessions to learn patterns

AI Doesn't Understand Requests

Improve phrasing:

❌ Confusing: "How about maybe sometime possibly next week ish if you're around?"

✅ Clear: "Are you available any day next week?"

Tips:

  • Be direct
  • One question at a time
  • Use specific dates/times when possible
  • Avoid too many qualifiers

AI Suggests Too Many Options

Narrow it down:

Instead of: "When are you available?" Try: "Are you free Tuesday or Wednesday afternoon?"

Result: 2-3 specific suggestions instead of 10+ generic ones

Seasonal Adjustments

Academic Calendar

Help AI understand your schedule:

Before semester: "I have classes Mon/Wed/Fri 9-3 starting next week. Block those times."

Before finals: "I need intensive sessions during finals week (Dec 10-15)"

Before break: "I'll be unavailable Dec 20 - Jan 5 for winter break"

AI adjusts suggestions accordingly

Changing Routine

Tell AI when routines change:

"I got a new job. My availability is now evenings only after 6pm"

AI: "Got it! I'll suggest evening times from now on. Want me to reschedule your existing daytime sessions?"

Multi-Tutor Optimization

If you have multiple tutors:

Keep separate patterns:

  • Math tutor: Tuesday/Thursday
  • English tutor: Monday/Wednesday

AI learns per-tutor patterns:

  • Suggests Tue/Thu for math tutor
  • Suggests Mon/Wed for English tutor

Data Privacy Settings

Control AI Data Usage

Settings > Privacy > AI Features

Options:

  • Learning: Allow AI to learn from your patterns (recommended)
  • Suggestions: Enable proactive suggestions
  • Data retention: How long to keep conversation history
  • Sharing: Share anonymized patterns to improve AI (optional)

Recommendation: Keep learning ON for best performance

Opt Out Selectively

Don't want AI for certain things:

  • Enable: AI scheduling and suggestions
  • Disable: Proactive notifications
  • Enable: Pattern learning
  • Disable: Data sharing

Result: AI works well but doesn't notify proactively

Measuring AI Performance

Track Suggestion Quality

Dashboard > AI Insights:

  • Acceptance rate: % of AI suggestions you accept
  • Override rate: How often you modify suggestions
  • Conflict rate: How often suggestions had conflicts
  • Booking efficiency: Time saved vs manual scheduling

Good performance:

  • 70% acceptance rate

  • <20% conflict rate
  • 5+ minutes saved per booking

Improvement Over Time

AI gets better with use:

Week 1: 50% acceptance rate (AI still learning) Week 4: 75% acceptance rate (patterns established) Week 12: 85% acceptance rate (well-tuned)

This is normal and expected

Pro Tips

Tip 1: Set preferences before first session - AI starts optimized

Tip 2: Sync Google Calendar immediately - huge performance boost

Tip 3: Stick to patterns first 3-4 sessions - helps AI learn

Tip 4: Provide feedback after every booking - AI adapts faster

Tip 5: Review AI insights monthly - understand what's working

Common Mistakes to Avoid

Mistake: Changing preferences constantly Impact: AI can't establish patterns Fix: Set preferences and stick with them for a month

Mistake: Not syncing calendar Impact: AI suggests times you're busy Fix: Settings > Calendar Integration > Connect now

Mistake: Being too vague in requests Impact: AI guesses, often incorrectly Fix: Be specific about days, times, and preferences

Mistake: Ignoring AI questions Impact: AI can't complete booking Fix: Respond to clarifying questions

Getting Help

AI not performing well?

  1. Check: Settings > Scheduling Preferences (all filled out?)
  2. Verify: Calendar synced and updated?
  3. Review: Given AI 3-4 sessions to learn?
  4. Contact: support@sentuent.com with specific examples

Include in support request:

  • What you asked AI
  • What AI suggested
  • What you expected
  • Your scheduling preferences

Future Improvements

AI roadmap:

  • Voice-based scheduling
  • Multi-session optimization
  • Cross-tutor scheduling (if you have multiple)
  • Predictive availability management
  • Auto-rescheduling for conflicts

Help shape the future: Settings > Feedback > AI Feature Requests

Summary Checklist

For best AI performance:

☑ Set scheduling preferences ☑ Sync Google Calendar ☑ Update availability weekly ☑ Use specific language in requests ☑ Provide feedback on suggestions ☑ Establish consistent patterns ☑ Enable proactive suggestions ☑ Review AI insights monthly ☑ Keep calendar current ☑ Respond to AI clarifying questions

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